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Board portals allow members to collaborate, share files and prepare for meetings in one place. They can save time that would be otherwise spent searching through physical boards or scrolling through long email threads in order to find relevant information. They also ensure that important information is kept private and secure at all times.

When choosing a board management software program, be sure to consider its user-friendliness and security. A user-friendly interface will make the transition simpler for members and help reduce barriers to adoption. Also, a security-focused approach can safeguard sensitive documents from unauthorized access and reduce the necessity of redundant backups. Choose a document center that protects files at every step and allows administrators to define permissions for who is able to view, edit, or print certain documents.

Another important feature to consider is the ability to schedule regular meetings and sync with attendees’ calendars in the portal. This will allow administrative staff to keep board members updated on meeting agendas and upcoming events.

Boards are often responsible for a large volume of documents, including company policies, strategic plans, and board-level approvals. These documents require an efficient process to keep board members apprised of changes and ensure that all the information needed is included in board meetings. The best boards portals allow for easy document annotation and collaboration tools, like simple highlighters and commenting tools.

When evaluating a document storage platform, search for an affordable option with a variety of useful features. Also, make sure the provider offers an easy-to-use interface and responsive customer service.