The how you manage your work can make or break the productivity of your company. Disorganization can lead reduced productivity as well as missed deadlines, missed growth opportunities and even employee burnout.
The most efficient method to manage is to establish procedures and create a single hub for information. When you have a single source of truth for every task, it helps reduce confusion for the entire team. It also lets you track progress and provide transparency for your stakeholders. For example, if you have a deliverable for your project, such as blog posts that have to be written, edited and designed by three people the best method is to break down each part of the deliverable into small tasks that can be assigned to different team members. It will keep everyone on track and monitor the progress each day.
To-do lists and workflow software are other ways to stay organized. They can be used to track everything from tasks to send emails to team member when their work is due. These tools reduce the amount of time employees are spending on work-related tasks (such as searching for tasks, following up on them and switching between applications). Instead, they can devote more of their day to professional work and planning.
A good organization system can also help prevent burning out by making it easier to manage workloads. If each task has a reason with a responsible and accountable owner and deadlines the stress levels are decreased which can lead individuals to make snap decisions or to overexert themselves, which could lead to burnout.